Free tool

RFP Scoring Calculator

Score your shortlisted vendors against weighted criteria and get an objective, ranked result. Define the criteria that matter to you, weight them, and enter a 0–10 score per vendor. Everything is computed live in your browser.

1. Define your criteria

Total weight: 100% ✓

Rename, add, or remove criteria and set a weight (%) for each. Defaults mirror our published rubric.

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2. Score your vendors

Enter a score from 0 to 10 for each vendor on each criterion.

Criterion
Autonomous Response(40%)
Content Governance(30%)
Workflow & Collaboration(20%)
Ease of Use(10%)
Weighted total0.000.00

3. Ranked results

  1. 1. Vendor A0.00 / 10
  2. 2. Vendor B0.00 / 10

Everything runs in your browser. Nothing you enter is saved or sent anywhere.

How weighted scoring works

A weighted scorecard turns a messy, subjective vendor decision into a repeatable one. Instead of arguing over gut feel, you agree up front on the criteria that matter and how much each one counts. Every vendor is then scored on the same scale, so the comparison is genuinely apples-to-apples.

Each criterion gets a weight — a share of the total, expressed as a percent. You then rate each vendor from 0 to 10 on that criterion. A vendor’s weighted total is the sum of every score × weight, divided by the total of the weights. Keeping your weights adding to 100% makes the result read directly as a score out of 10, but the calculator normalizes either way so a partial rubric still ranks correctly.

Tips for a fair comparison

  • Agree on weights before you score, so priorities drive the math — not the other way around.
  • Define what a 10 and a 0 look like for each criterion so scores stay consistent across reviewers.
  • Score independently, then compare — averaging several reviewers reduces individual bias.
  • Keep the criteria list short and meaningful; a handful of weighted criteria beats a long flat checklist.

Want a starting point for the criteria themselves? See our scoring methodology for the rubric these defaults are based on, or head to the side-by-side comparison to inform your vendor scores with independent research.

Frequently asked questions

How does weighted RFP scoring work?
You give each criterion a weight (a percent of the total) and score each vendor 0–10 on that criterion. Each vendor’s weighted total is the sum of (score × weight), divided by the total weight so partial rubrics still produce a comparable 0–10 result. The highest total ranks first.
What weights should I use?
Start with weights that reflect your priorities. Our defaults mirror the published rubric on this site: Autonomous Response 40%, Content Governance 30%, Workflow & Collaboration 20%, and Ease of Use 10%. Adjust them for your team, or add and rename criteria entirely.
Do my scores get saved or shared?
No. The calculator runs entirely in your browser. Nothing you type is stored on a server or sent anywhere. Use “Copy results” or “Print / save as PDF” to keep a record.
How many vendors can I compare?
As many as you like — add a column per vendor. For a focused decision, most buyers compare a shortlist of two to four.